Are you an experienced administrative and finance professional looking to take the next step in your career? We are seeking a Senior Admin & Finance Officer to support our executive leadership and ensure seamless office and financial operations at our Dubai headquarters.

This role offers a unique opportunity to work closely with the CEO and Managing Director, contributing to the efficiency and financial accuracy of a growing organization. You’ll be trusted with high-responsibility tasks across both administration and finance, playing a key part in our operational success.

We offer a collaborative work environment, a strong focus on professionalism, and the chance to make a visible impact across departments. If you're detail-oriented, proactive, and capable of managing multiple tasks with accuracy and confidentiality, this role is for you.

Administrative Duties

• Manage daily office administration and maintain confidential records.
• Prepare offer letters for new hires and support onboarding documentation.
• Liaise with the PRO for employment visas, cancellations, and renewals.
• Track rental agreements and office lease renewals.
• Monitor office purchases and inventory, ensuring cost efficiency.
• Maintain asset register (tangible & intangible assets).
• Prepare and circulate meeting minutes when required.

Finance & Accounting

• Record financial transactions and manage entries in QuickBooks.
• Oversee accounts receivable and payable.
• Perform final checks on monthly payroll and tax invoices.
• Monitor cash flow, company expenses, and adherence to the annual budget.
• Generate monthly financial reports: P&L, unpaid invoices, budget status, cost center breakdowns.
• Assist auditors and respond to financial queries from management.
• Ensure timely VAT filings and compliance with tax regulations.

Requirements:

• Minimum 6 years of experience in a similar role
• Diploma or Bachelor's Degree in Business Management, Accounting, or Commerce
• Proficiency in QuickBooks is a strong advantage
• Strong communication and organizational skills
• Must be based in or willing to relocate to Dubai