START: ASAP

LOCATION: ANTWERP, BELGIUM

Site Secretary

Are you highly organized, detail-oriented, and fluent in both Dutch and English? We are looking for a Site Secretary to join our team and provide essential support to our field office. This role offers the opportunity to work at the heart of project execution, ensuring smooth operations and efficient administration on site.

In this role, you will manage a wide range of responsibilities including field secretarial activities, document control, correspondence distribution, and clerical support for the project team. You will be the key link in maintaining accurate records, handling office supplies, preparing reports, and ensuring compliance with company procedures. Your work will directly contribute to the success of our construction management team.

Key responsibilities include:

• Managing and organising site secretarial services, including correspondence, filing, and distribution.

• Typing meeting notes, letters, and ensuring proper circulation.

• Providing day-to-day clerical support to the team.

• Overseeing office supplies requisitions, distribution, and equipment maintenance.

• Supervising time recording for site personnel and preparing lateness/absence reports.

• Managing petty cash and site cash float, ensuring proper authorization and compliance.

• Supporting accounting functions in line with procedures.

• Receiving, registering, and filing drawings, engineering data, and technical documents.

• Distributing documents to the construction management team and subcontractors.

• Maintaining accurate records of procedures, standards, drawings, requisitions, and specifications.

• Assisting with progress report preparation and retrieving documents from client archives.

To succeed in this position, you should bring excellent organizational skills, attention to detail, and strong communication in both Dutch and English.

If you are ready to take on a challenging and rewarding role that places you at the centre of project delivery, we would love to hear from you. Apply today and help us ensure our site runs smoothly and efficiently.